The Deputy Executive Director will support the Executive Director to represent the collective interests of the 10 ASEAN Member States in the field of energy, including through facilitating the implementation of the ASEAN Plan of Action for Energy Cooperation (APAEC), and is responsible for overseeing the administrative and operational duties of the Centre. The Deputy Executive Director will contribute and closely work with the Executive Director to the tasks of developing the Centre into a regional energy think-tank, which conducts influential analyses and provides perspectives that impact energy policy in ASEAN.
POSITION IDENTIFICATIONS
Job Title : Deputy Executive Director
Job Level : Deputy Executive Director
Reporting Line : Executive Director
Position Base : Jakarta – Indonesia
The Deputy Executive Director (DED) will perform the following core responsibilities:
- Support the Executive Director in represent the collective interests of the 10 ASEAN Member States (AMS) in the field of energy.
- Act as ACE’s spokesperson, promoting ASEAN’s energy initiatives and achievements to relevant stakeholders.
- Act as a catalyst for intra-ASEAN energy cooperation by supporting the execution of the ACE work program and the implementation of the ASEAN Plan of Action for Energy Cooperation (APAEC).
- Support the Executive Director in the development of the Centre as a regional energy think-tank by contributing to influential analyses and perspectives impacting energy policy.
DUTIES AND RESPONSIBILITIES
The Deputy Executive Director (DED) is responsible to the Executive Director for the following tasks, duties and functions:
Management Roles:
- Develop the effective management of the Centre, including administrative functions, efficiency initiatives, and exploring additional funding opportunities.
- Contribute to the review, upgrade, and modernization of information management and reporting systems, digitalization, rules, and procedures.
- Work within a matrix organizational structure and contribute to its effective implementation.
Project Management Implementation:
- Contribute to ensuring the timely and efficient implementation of endorsed ASEAN energy projects and initiatives.
- Support and collaborate in approved research activities, convening meetings of officials and experts as required.
- Together with Executive Director to be actively support seeking co-funding and resources mobilization with potential dialogue partners, international organisation, and other partners.
- Assist in administering funds under the ASEAN Secretariat for ASEAN energy cooperation.
- Conduct consultations and facilitate exchange with stakeholders.
- Assist in preparing the Annual Budget Estimates of the Centre for the approval of the AGC.
- Contribute to preparing an Annual Report of the previous year and a work plan for the year ahead for submission to the AGC.
- Assist in acting as the custodian of all ACE and ASEAN energy track documents.
Other Resources and Organisation Culture Development:
- coordinate and manage Pilar teams to plan, manage, and monitor the optimal use of resources for service provision against cost.
- coordinate and manage HR team to develop and motivate ACE staff, setting performance objectives for sustainable energy expertise and capability, fostering a culture of continuous improvement.
- Support and contribute to the Executive Director for the development of organizational culture that promotes accountability, high performance, and encourages a team culture of learning, creativity, and innovation.
- Contribute for planning, coordination, harmonization, and manage the capacity-building activities.
- Contribute to maintaining organizational discipline by supporting HR team in recruiting, terminating, or promoting staff under applicable rules and regulations.
- Assist in exercising administrative and financial authorities entrusted in the Deputy Executive Director position under applicable rules and regulations as required.
- Carrying out any other duties assigned by Executive Director.
QUALIFICATIONS
The Candidate should possess the following qualifications:
- At least a post-graduate degree in energy management, energy technology, energy policy, climate change, sustainable development, or another relevant discipline.
- Demonstrate strong leadership skills and management abilities, with at least 5 years of senior management experience in the energy sector (in government, semi-government and/or corporate organisations). Experienced in International organization (IO) is preferred.
- Commitment to strengthen ASEAN energy cooperation and to facilitate ASEAN energy engagement with external stakeholders.
- Strong analytical mind, a high political acumen and keen understanding of ASEAN and its stakeholders.
- Excellent command of the English language, with good verbal and written skills.
- Physically fit and willing to travel.
- Citizen of an ASEAN Member State.
- The age limit of the candidate is 57 years old.
HOW TO APPLY
Read more information at https://aseanenergy.org/vacancies/ and click “Apply Now” by 31 March 2024 at the latest.
Incomplete applications will not be considered.
